Trade Show Exhibits and Booth Services
Custom builds, modular systems, rentals, and turnkey logistics for brands exhibiting at trade shows across the United States.
Trade Show Exhibit Solutions That Match Your Goals
Every trade show is different, and your exhibit strategy should reflect that. We work with marketing directors, event managers, and business owners who need flexible options without sacrificing brand quality. Our custom exhibit builds deliver the high-impact presence your leadership team envisions, while our custom exhibit rentals provide budget-friendly alternatives that still turn heads on the show floor. When you’re managing multiple events across the country, you need a partner who understands the difference between a 10×20 inline space and a 40×40 island, and how to maximize both.
We’ve built exhibits for technology companies launching products at CES, medical device manufacturers at MEDICA, and industrial brands at PACK EXPO. Each project starts with understanding your objectives. Are you generating leads? Building brand awareness? Launching a new product line? Your exhibit should work as hard as your sales team, creating spaces where meaningful conversations happen naturally. That’s why we design modular trade show booths that adapt as your program grows, keeping you competitive without requiring a complete rebuild every two years.
BUILT FOR IMPACT AND EFFICIENCY
Complete Logistics Management for Multi-Show Programs
Managing six trade shows in three months means coordinating shipping timelines, union labor schedules, electrical requirements, and I&D deadlines across different venues, all while your team handles pre-show marketing and staff training. Our exhibit logistics services eliminate that operational burden. We become your single point of contact, handling everything from crate shipping to on-site installation, so you’re not spending Tuesday afternoons tracking down missing freight or calling venue-specific labor contractors you’ve never worked with before.
When your CFO asks for total cost of ownership analysis, we provide transparent breakdowns that include drayage, storage, repairs, and shipping, not just the booth price. We’ve helped clients discover they were spending more on storage and maintenance for a five-year-old custom booth than they’d spend on a modern rental program. Our portable booths and outdoor event rentals give you the flexibility to test new markets without long-term commitments, while our express rental program handles tight deadlines without compromising quality.
Design Services That Understand Your Industry
Your booth isn’t just a backdrop, it’s a three-dimensional representation of your brand in a space where competitors are ten feet away. Our trade show booth design team includes specialists who’ve worked in technology, pharmaceuticals, manufacturing, and professional services, so we understand what resonates with your specific audience. Double-deck booth projects require structural engineering expertise and venue compliance knowledge that most marketing teams don’t have in-house. We handle the technical requirements while you focus on the experience you want to create.
We also provide custom corporate environment design for showrooms, corporate lobbies, and branded spaces that extend beyond the trade show floor. When your exhibit needs interactive displays, product demonstration areas, or private meeting spaces, we integrate those elements into a single cohesive build. Our approach starts with your brand guidelines and event goals, then adds strategic design thinking that considers traffic flow, sightlines, and conversation areas. You’ll see 3D renderings before fabrication begins, so there are no surprises when the booth arrives at the venue.
Nationwide Network with Local Expertise
Operating a national trade show program means exhibiting in Las Vegas one month, Orlando the next, and Chicago after that. Each venue has different regulations, preferred vendors, and show management requirements. Our nationwide network includes fabrication facilities, warehousing locations, and installation teams in major markets, so we can support your program wherever you exhibit. We know which convention centers require specific electrical certifications, which shows have strict sustainability requirements, and which venues have challenging loading dock access that affects installation timing.
We’ve worked extensively at major venues including the Las Vegas Convention Center, Orange County Convention Center, McCormick Place, Georgia World Congress Center, and Javits Center. When you’re planning a 12-show schedule for next year, we help you evaluate which events deserve custom exhibit builds, which make sense for modular booths, and where portable solutions work best. Our project management team tracks every show on your calendar, coordinating storage, deadlines, and vendors so nothing falls through the cracks when you’re juggling multiple events.
Trusted by Exhibitors Nationwide
From first-time trade show clients to Fortune 500 brands, Xibeo is the trusted partner behind some of the most impactful exhibit experiences across the country.
Lauren, Theron, and the entire team at Xibeo are absolute professionals and the best in the business. I have worked with the whole team (I think with every team member at some point!) across 15 years and I am always satisfied with my exhibition booths and display solutions. The team are easy to work with, fast, reliable (the most important thing in events!) and adaptable. Work with Xibeo and you wont be disappointed!
Xibeo is my only go-to for the past 30 years for all Trade Shows, Logistics', Showrooms, Office, Retail store needs! They even stepped up to the plate during Covid with Custom Protective item's Theron and Lauren and their incredible team leave no stone unturned! Please feel free to contact me directly through Xibeo if i can be of any further assistance and remember to ask how Xebio went above and beyond to save a trade show in San Antonio Texas some years ago. These are seriously some incredible humans that are rare and few in today's business world, I also have a library of photos available upon request that i would be most willing to share
Why Brands Choose Xibeo
Twenty-five years of building trade show booths for some of the most demanding brands in the country. Here is what that gets you.
Expert Design
Smart, scalable booth concepts that maximize visual impact and brand clarity across every show on your calendar.
One Team, Start to Finish
From design and fabrication to install and dismantle, our team manages every step out of one facility in Ventura, California.
Cost Transparency
Whether you buy or rent, we give you a full total-cost-of-ownership picture so finance gets the answer they need on the first call.
Tailored Configurations
Layouts designed around your exact space, audience, and event objectives. No template booths.
How a Project Comes Together
Every booth follows the same four steps from first call to final dismantle. One project manager runs all of it.
Contact and Design
We start with a conversation. What's the show, what's the booth size, what does the brand stand for. Our design team puts together concept renderings that match your space and your brand.
Approval and Production
Once you sign off on the design, we move into fabrication. Production typically runs eight to twelve weeks. You'll work with us on graphics during this stage. We need final artwork thirty days before the booth ships.
Quality Review
Two weeks before the show, we set the booth up in our Ventura facility for a full quality check. You get photos and video of the actual build before it ships. Around the same time, we lock in show forms, drayage, electrical, and labor scheduling.
Shipping and Setup
The booth ships about a week before the show. Our crew is on site for any booth larger than a 20x20 to supervise install. We coordinate dismantle, return freight, and storage when the show wraps. You don't lift anything.
Let's Talk About Your Show Schedule
Tell us what's on the calendar. We'll help you figure out which booths to own, which to rent, and how to coordinate logistics across the year so your team isn't drowning in vendor management.
Get a QuoteTrade Show Exhibit Services FAQ
Common questions from brands evaluating trade show vendors and planning multi-show programs.
QWhat's the difference between custom builds, modular systems, and rentals?
Custom builds are designed specifically for your brand and owned by you, giving you complete control over every design element. They make sense for companies with consistent show schedules who exhibit eight or more times a year. Modular systems use reconfigurable components that adapt to different booth sizes while keeping your brand identity intact, and they work well when your show calendar mixes booth sizes. Rentals give you a high-quality exhibit without the upfront investment or storage costs, perfect for testing new markets or managing variable show schedules. Many of our clients run a hybrid program where they own core branded elements and rent size-specific components as needed.
QHow far in advance should I start planning for a major trade show?
For custom builds at major industry events, plan six to nine months ahead to allow time for design development, stakeholder approvals, fabrication, and logistics coordination. If you're working with modular or rental solutions, three to four months is typically enough. We've executed successful exhibits with as little as four to six weeks notice using our express rental program, though earlier planning always gives you more design options and better pricing. Lock in your booth space first, then contact us so we can begin planning while you handle the rest of your show prep.
QDo you provide services for small regional shows or just major trade shows?
We work with companies of all sizes across the full range of events, from 10x10 displays at regional conferences to 50x50 island exhibits at international shows. Many of our clients have diverse show portfolios that include both tier-one events and smaller industry-specific gatherings. Our portable booths and modular solutions are specifically designed to give smaller exhibitors professional brand presence without enterprise-level budgets. Whether you're a startup attending your first trade show or an established brand managing twenty annual events, we have solutions that fit your program.
QDo you handle the entire trade show project or just the booth?
We handle the full project. That includes design, fabrication, graphics, freight, install, on-site supervision, dismantle, and storage between shows. One project manager runs the whole thing so you are not coordinating five different vendors. Learn more about our turnkey exhibition management and exhibit logistics services.
QWhat happens if something goes wrong during installation or the show?
We assign a dedicated project manager to every exhibit who serves as your single point of contact before, during, and after the show. For major events, we have installation supervisors on site to manage setup and address issues immediately. Our fabrication process includes quality control checkpoints, and we ship backup graphics and critical components separately to prevent single-point failures. If damage occurs during shipping or setup, we have repair capabilities and spare parts on hand. We also maintain relationships with local vendors in major markets for emergency support, because when you're on the show floor at 7 AM and something needs fixing, you need solutions fast, not excuses.
QWhere does Xibeo serve and which trade show venues do you work at?
We serve clients nationwide from our facility at 250 W Stanley Avenue in Ventura, California. We've worked extensively at major venues including the Las Vegas Convention Center, Orange County Convention Center, McCormick Place in Chicago, Georgia World Congress Center in Atlanta, and the Javits Center in New York. Our project managers know the local rules, union requirements, and vendor relationships at each venue, which means fewer surprises on show day.