Custom Exhibit Builds
Customized booths designed and built around your brand, your space, and the shows on your calendar.
DESIGNED FOR YOUR GOALS
Customized Booths Built Around Your Brand
When your brand needs to anchor a major industry event like CES, PACK EXPO, or MD&M West, a customized booth gives you complete control over every design element. Custom builds are designed specifically around your products, your messaging, and how attendees move through your space. Unlike generic rentals or templated modular trade show booths, custom exhibits are engineered for your exact footprint and your exact engagement strategy. We work with marketing directors and brand managers building three-dimensional brand environments where product demos flow naturally, private meeting areas facilitate real sales conversations, and every structural element reinforces brand identity.
Our custom booth design process starts with the question most exhibit houses skip: what are you actually trying to accomplish at this show? Are you launching a product line? Competing for attention against 500 other exhibitors? Hosting a hospitality program for VIP clients? We’ve designed custom exhibits for technology companies showcasing software platforms, medical device manufacturers demonstrating surgical equipment, and industrial brands displaying heavy machinery. Each project gets 3D renderings for stakeholder approval, engineered drawings for venue compliance, and a project timeline so you know exactly when design approvals, fabrication milestones, and ship dates land. That transparency matters when you’re coordinating internal teams, managing executive expectations, and planning pre-show marketing around your booth presence.
WHY CUSTOM EXHIBITS WIN
Why Choose a Custom Exhibit from Xibeo?
Designed for Long-Term ROI: Custom exhibits make financial sense when you’re exhibiting 8+ times annually at consistent booth sizes. We design modular custom systems that can reconfigure between 20×20, 20×30, and 30×30 footprints, giving you flexibility without requiring entirely new builds. Our clients typically use custom exhibits for 4-7 years, amortizing the investment across dozens of shows while maintaining brand consistency that modular trade show booths or custom exhibit rentals can’t always match.
Built to Venue Standards: We handle structural engineering for double-deck booth design projects, electrical load calculations, fire-rated materials specifications, and ADA compliance requirements. Our fabrication team knows which venues require PE-stamped drawings, which shows mandate specific sustainability certifications, and how to navigate union regulations at major convention centers. This expertise prevents last-minute redesigns, costly modification fees, or worse, booths that fail inspection and can’t open.
Integrated Technology Solutions: Modern custom exhibits often include LED video walls, interactive touchscreens, product demonstration areas, and integrated A/V systems. We coordinate technology integration during the design phase, not as an afterthought, ensuring power requirements, data connectivity, and equipment mounting are engineered into the structure. Whether you need RFID lead capture, virtual reality stations, or broadcast-quality lighting for live demos, we design exhibits that support these technologies seamlessly.
Nationwide Fabrication and Support: Our fabrication facilities and exhibit logistics management network mean we can support your program from Las Vegas to Orlando, Chicago to New York. We maintain relationships with I&D contractors at major venues, understand venue-specific regulations, and provide on-site installation supervision for complex builds. When you’re investing six figures in a custom exhibit, you need a partner with nationwide infrastructure, not a regional fabricator who ships everything from one location and hopes for the best.
DESIGNED FOR YOUR GOALS
Your Exhibit, Built the Right Way
Built for Long-Term ROI: Custom exhibits make financial sense when you’re exhibiting 8 or more times annually at consistent booth sizes. We design modular custom systems that reconfigure between 20×20, 20×30, and 30×30 footprints, so you get flexibility without paying for entirely new builds. Our clients typically use custom exhibits for four to seven years, which spreads the investment across dozens of shows while keeping brand consistency that off-the-shelf rentals or templated modular booths can’t match.
Built to Venue Standards: We handle structural engineering for double deck booth projects, electrical load calculations, fire-rated material specs, and ADA compliance requirements. Our fabrication team knows which venues require PE-stamped drawings, which shows mandate sustainability certifications, and how to navigate union jurisdictions at major convention centers. That experience prevents last-minute redesigns, costly modification fees, or worse, booths that fail inspection and can’t open on day one.
Integrated Technology Solutions: Modern custom exhibits often include LED video walls, interactive touchscreens, product demonstration zones, and integrated AV systems. We coordinate interactive booth technology during the design phase, not as an afterthought, so power requirements, data connectivity, and equipment mounting are engineered into the structure. Whether you need RFID lead capture, virtual reality stations, or broadcast-quality lighting for live demos, the technical infrastructure is built into the exhibit from day one.
Nationwide Fabrication and Support: Our exhibit logistics network supports your program from Las Vegas to Orlando, Chicago to New York. We maintain working relationships with I&D contractors at major venues, know venue-specific regulations, and provide on-site installation supervision for complex builds. When you’re investing six figures in a custom exhibit, you need a partner with national infrastructure, not a regional fabricator who ships everything from one location and hopes for the best.
WHY CUSTOM EXHIBITS WIN
Custom Exhibit Design That Supports Your Entire Program
A well-designed custom exhibit becomes the foundation of your trade show program, but it shouldn’t exist in isolation. We often recommend hybrid strategies where you own custom-branded elements like reception counters, product display pedestals, and architectural features, then rent size-specific components for individual shows. That approach gives you brand consistency while keeping budget flexibility as your show schedule shifts year over year. Pairing a custom build with custom exhibit rentals for non-flagship events is one of the most cost-effective ways to scale a multi-show program.
For brands managing ten or more shows annually, we design custom exhibits that integrate with portable trade show booths for smaller regional events. Your core brand elements stay consistent while supporting infrastructure scales appropriately. We’ve worked with clients who use a 30×30 island for tier-one shows, then break down components for use in 10×20 inline spaces at secondary events. That kind of strategic design maximizes your investment without forcing you into identical booth configurations everywhere.
We also provide custom corporate environment design services that extend your exhibit aesthetic into permanent showrooms, corporate lobbies, and training centers. When your exhibit performs well at trade shows, those design elements often migrate into other brand touchpoints. Our design team can build cohesive experiences across temporary exhibits and permanent installations, so brand consistency holds whether prospects meet you at a trade show or visit your headquarters.
Trusted by Exhibitors Nationwide
From first-time trade show clients to Fortune 500 brands, Xibeo is the trusted partner behind some of the most impactful exhibit experiences across the country.
Lauren, Theron, and the entire team at Xibeo are absolute professionals and the best in the business. I have worked with the whole team (I think with every team member at some point!) across 15 years and I am always satisfied with my exhibition booths and display solutions. The team are easy to work with, fast, reliable (the most important thing in events!) and adaptable. Work with Xibeo and you wont be disappointed!
Xibeo is my only go-to for the past 30 years for all Trade Shows, Logistics', Showrooms, Office, Retail store needs! They even stepped up to the plate during Covid with Custom Protective item's Theron and Lauren and their incredible team leave no stone unturned! Please feel free to contact me directly through Xibeo if i can be of any further assistance and remember to ask how Xebio went above and beyond to save a trade show in San Antonio Texas some years ago. These are seriously some incredible humans that are rare and few in today's business world, I also have a library of photos available upon request that i would be most willing to share
Why Brands Choose Xibeo for Custom Exhibit Builds
Custom exhibits are six-figure investments. Here is what you get when you choose a fabricator who has been building them for twenty-five years.
Creative Exhibit Design
Concept development that solves your specific show goals, not template booths dressed up with new graphics.
Full-Service Execution
From CAD layouts and engineering drawings to show paperwork and union coordination, we handle every detail.
Buy or Rent
Own your custom build or choose a flexible custom rental. Both options include the same engineering and project management.
Nationwide Install
Install supervisors at major venues across the country who know union jurisdictions, fire code, and load-in scheduling.
Your Custom Exhibit, Built the Right Way
Here is the process at a glance. Detailed timeline and weekly milestones are covered in the section above.
Discovery and Strategy
We review your show schedule, brand guidelines, past exhibit performance, and budget parameters. We figure out whether you need a single-configuration build or a multi-use system before any design work starts.
Design and Approval
Floor plans, elevation views, 3D renderings, and engagement zone mapping. Stakeholders see exactly how the booth will look and how attendees will move through it before fabrication begins.
Engineering and Fabrication
Detailed construction drawings, structural calculations, and PE-stamped documentation where required. CNC fabrication, custom metalwork, and pre-ship assembly verification in our Ventura facility.
Logistics and Install
Advance warehouse coordination, I&D paperwork, install crew scheduling, and on-site supervision for major builds. Post-show, we handle dismantle, return freight, and storage if needed.
Let's Design Your Next Booth
Tell us about your show, your space, and your brand. We'll come back with concept renderings, an engineering assessment, and a full project budget that includes design, fabrication, freight, and install.
Get a QuoteCustom Exhibit Build FAQs
Common questions from brands evaluating custom exhibits and planning multi-show programs.
QWhat's the typical timeline for a custom exhibit project?
Plan for fourteen to eighteen weeks from initial kickoff to show opening for standard custom builds. That includes two weeks for discovery, four weeks for design development and approvals, eight to ten weeks for engineering and fabrication, and two weeks for logistics and installation. For complex projects involving double deck structures, extensive technology integration, or multiple show configurations, plan for twenty to twenty-four weeks. If you're working with a tighter timeline, our express rental program can deliver a custom-branded booth in three to four weeks. The biggest timeline delays usually come from stakeholder approvals, legal reviews of promotional content, executive design preferences, or last-minute product launches. We recommend starting six to nine months before your target show to absorb those internal decision cycles comfortably.
QHow much does a customized booth cost?
Custom exhibit costs vary based on size, complexity, materials, and technology integration. A professionally designed 10x20 inline custom exhibit typically ranges from $35,000 to $60,000. A 20x20 island booth runs $75,000 to $150,000. A 30x30 or larger island with double deck elements can exceed $200,000 to $400,000. Those prices include design, engineering, fabrication, graphics, and standard install supervision. Additional costs include shipping ($3,000 to $15,000 per show depending on distance and booth size), storage ($500 to $2,000 monthly), and show-specific fees like I&D labor, electrical, internet, and furniture rental. For budget planning, estimate 25 to 35 percent of initial booth cost annually for ongoing expenses. Custom exhibits typically deliver better total ROI than annual rentals when you exhibit eight or more times per year. We provide full total-cost-of-ownership analysis comparing custom builds, modular systems, and rental programs against your specific show schedule.
QCan a custom exhibit be reconfigured for different booth sizes?
Yes, when designed intentionally from the start. We call these modular custom exhibits, custom-designed components engineered to reconfigure between multiple footprints. We've designed 30x30 custom exhibits that break down into 20x20 islands or 10x20 inline configurations. This requires strategic planning during initial design, including self-contained modules, standardized connection systems, and flexible graphics packages. The investment is typically 15 to 20 percent higher than single-configuration customs, but the flexibility prevents obsolescence when your show strategy changes. If your show calendar mixes booth sizes, also consider modular trade show booths as a complementary option for tier-two events.
QWhat happens if our custom exhibit gets damaged during shipping or setup?
We build exhibits with durability in mind, using impact-resistant laminates, reinforced corner protection, and heavy-duty crating. Damage occasionally occurs anyway. Our fabrication process includes detailed photo documentation of pre-ship assembly, which establishes clear damage liability. If damage occurs during shipping, freight insurance covers replacement costs. For on-site damage during install, we carry spare parts for common wear items like fabric graphics, acrylic panels, and LED components, and we maintain relationships with local vendors in major markets for emergency repairs. Our install supervisors photograph any damage immediately and coordinate repairs before show opening. For significant structural damage, we have express fabrication capabilities to produce replacement components on three to five day turnarounds.
QShould we buy a custom exhibit or rent instead?
The math depends on how often you exhibit. If you're doing eight or more shows annually at consistent booth sizes, ownership usually wins on total cost of ownership over a four to seven year exhibit lifespan. If your show schedule varies year over year, your booth sizes change between events, or you're testing new markets, custom exhibit rentals give you the same design quality without the upfront capital outlay or long-term storage and maintenance costs. Many of our clients run hybrid programs where they own custom-branded elements like reception counters and product display pedestals, then rent size-specific structural components for individual shows. We provide total-cost-of-ownership comparisons on every project so finance gets the real number, not just the booth price.
QDo you handle the entire project or just the booth fabrication?
We handle the full project. That includes design, engineering, fabrication, graphics, freight, advance warehousing, install supervision, dismantle, return freight, and storage between shows. One project manager runs the whole thing as part of our turnkey exhibition management approach, which is supported by our nationwide exhibit logistics network. You get one phone number and one accountable person from concept through post-show.