Get a Trade Show Booth Quote
Tell us about your show. We’ll come back with design direction, a project budget, and a realistic timeline within two business days.
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Hours of Operation
Monday - Friday: 7:00AM - 5:00PM
Saturday - Sunday: By Appointment
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From Form Submit to Project Kickoff
Here is exactly what happens after you hit submit, with realistic timelines for each step so you know what to expect.
Initial Review
A senior project manager reviews your submission within two business days. We confirm scope, ask any clarifying questions, and route the inquiry to the right team based on your show timeline and booth requirements.
Within 2 Business DaysDiscovery Call
A 30-minute call to understand your show goals, brand requirements, booth size constraints, and budget realities. We come prepared with relevant case studies and design direction so the conversation moves fast.
Week 1Proposal & Renderings
Within 7-10 business days of the discovery call, you get a detailed proposal with concept renderings, project budget, timeline to opening day, and clear deliverables for each phase of the project.
Weeks 2-3Project Kickoff
Once you approve the proposal, your dedicated project manager kicks off the project. Design refinement begins, fabrication slots are reserved, and you get a weekly status update through opening day.
Week 3+What to Have Ready When You Submit
The more specific your submission, the faster we can come back with a real proposal instead of a generic intro call.
Show Date and Venue
The specific show name, dates, and venue. This drives the entire timeline because every venue has different freight cutoffs, labor windows, and compliance requirements.
Booth Size and Configuration
Your assigned booth dimensions (10x10, 20x20, 30x40, etc.) and whether it's an inline, peninsula, or island layout. We can recommend optimal configurations if you don't have this locked yet.
Realistic Budget Range
A budget range, not a final number. This helps us recommend the right approach (custom build vs. rental vs. modular) and avoids us spending time on proposals outside your actual range.
Brand Guidelines or References
Brand guidelines, past booth photos, or competitor booths you admire. Visual references on day one shorten the design refinement phase by weeks.
Explore Our Services First
Browse the full range of trade show booth and exhibit services to figure out which approach fits your show calendar and budget.
Custom Exhibit Builds
Fully custom design and fabrication for flagship shows.
Explore →Double Deck Booths
Two-story exhibits for high-impact island spaces.
Explore →Modular Booths
Reconfigurable systems that flex across show footprints.
Explore →Custom Exhibit Rentals
Custom-branded rentals for multi-show calendars.
Explore →Portable Booths
Tabletops and lightweight displays for regional shows.
Explore →Corporate Environments
Permanent installations for lobbies and showrooms.
Explore →Outdoor Events
Branded tents and weather-resistant activations.
Explore →Exhibit Logistics
Storage, freight, and install for any booth type.
Explore →What You Get Working With Us
Twenty-five years of in-house exhibit fabrication. Real project managers, real timelines, real proposals.
Two-Day Response
Senior project managers respond to every quote request within two business days. No automated email, no junior account rep filtering you out.
Real Proposals
Detailed proposals with concept renderings, line-item budgets, and realistic timelines. Not vague pricing brackets that change after you sign.
One Point of Contact
One project manager from quote through teardown. The person on your discovery call is the person managing your booth on show day.
In-House Fabrication
Designed and built at our Ventura, California facility. No subcontractor handoffs that turn timeline estimates into wishful thinking.
Get a Quote FAQ
Common questions from brands evaluating Xibeo before requesting a quote.
QHow fast will I hear back after submitting the form?
Within two business days. A senior project manager reviews every submission and responds with either a discovery call invitation or any clarifying questions needed before the call. We don't filter inquiries through junior account reps or automated chatbots. The first email you get is from someone who can actually answer questions about budget, timeline, and design direction.
QWhat does a custom trade show booth typically cost?
Pricing varies based on size, complexity, and customization level. As a general benchmark, fully custom builds for 10x20 spaces start around $25,000-$50,000. Larger 20x20 islands typically run $50,000-$150,000. Double deck booths and complex 30x40 builds can range $200,000-$500,000+. Custom rentals typically run 30-50 percent less than ownership for the same booth size, depending on engagement length. We provide detailed line-item budgets in every proposal so finance gets the full picture upfront, not a brochure number that explodes during the project.
QWhat if my show is in 6 weeks and I need a booth fast?
Tell us on the form. Express timelines are possible for 4-6 week turnarounds using pre-engineered modular components customized with your graphics. Standard custom fabrication runs 12-16 weeks, so anything tighter requires a different production approach. We're transparent on the discovery call about whether your timeline is realistic for the booth scope you have in mind, and we'd rather decline an impossible timeline than over-promise and miss opening day. Our express booth rental program is built specifically for tight timelines.
QDo you handle logistics for booths I bought from another vendor?
Yes. Our exhibit logistics service handles freight, storage, install, and dismantle for any booth type, regardless of who built it. Many brands switch their logistics partner before they switch their booth fabricator because the operational pain happens during show season, not during fabrication. If you have an existing booth and just need a reliable team to manage your show calendar, we can scope a logistics-only engagement on the discovery call.
QCan you support multi-show programs across the year?
Yes. Multi-show program management is a significant portion of our work. For brands running 5-15 shows annually, we coordinate booth assets, freight scheduling, install crews, and venue compliance across the full calendar so your internal team isn't running ten one-off projects. Coordinated scheduling typically reduces freight and labor costs 20-30 percent compared to handling each show separately. We pair multi-show programs with custom exhibit rentals when the booth strategy needs to flex across the calendar without ownership costs.
QWhere do you ship and install booths?
Nationwide. Our home facility is in Ventura, California, but we install booths at every major U.S. convention venue. That includes the Las Vegas Convention Center, Mandalay Bay, Orange County Convention Center in Orlando, McCormick Place in Chicago, the Javits Center in New York, the Georgia World Congress Center in Atlanta, and dozens of regional venues across the country. Our install crews are positioned to support major markets coast to coast, so freight logistics work whether your show is in Vegas, Boston, or anywhere in between.