Exhibit Logistics
Freight, install, dismantle, and storage handled end to end so your booth shows up on time and opens without surprises.
From Warehouse to Show Floor
End-to-End Trade Show Logistics
Getting your booth to the show is half the work. Once it arrives, you still need union-compliant install crews scheduled at the right hour, electrical and rigging coordinated with show contractors, an on-site supervisor who can sign off on safety inspections, and a dismantle plan for the moment the floor closes. Most exhibitors don’t have the bandwidth to manage all of that on top of pre-show marketing, sales team prep, and stakeholder communication. That’s where logistics breaks down for programs that look great on paper but fall apart on show day.
We handle the entire chain. Freight to the show’s advance warehouse, union labor coordination at every major venue, electrical and internet ordering, on-site install supervision, dismantle, return freight, and storage between shows. Whether your booth is one of our custom exhibit builds, a custom rental, a portable display, or even a booth from another vendor, the logistics package works the same. One project manager, one accountable contact, one timeline. No coordination across five separate vendors, no missed deadlines, no surprises at 6 AM on show day.
One Vendor, One Timeline, Zero Surprises
You shouldn’t have to coordinate with five separate vendors just to get your exhibit on the floor. Most exhibit programs run with a fabricator, a freight company, an I&D contractor, an AV vendor, and a separate storage warehouse. Each one has its own deadlines, its own paperwork, and its own definition of “on time.” When something slips, finger-pointing starts and your booth still isn’t up.
At Xibeo, our logistics team works directly with our design and production team, which means fewer handoffs and no last-minute scrambling. Exhibit prep, freight, install, and dismantle all roll up under your project manager as part of the total service package. If you’re also building permanent spaces like showrooms or branded retail environments, our custom corporate environments team handles those installs under the same project structure, so you keep one accountable contact across temporary and permanent installations.
Scalable Nationwide Support
Whether you’re planning one show or twenty, we build a logistics plan that scales. For brands running aggressive multi-show schedules, we provide booth storage and component management so the same booth can rotate between events without returning to a central facility. For brands at a single flagship show per year, we manage the freight and install as a one-time project. The infrastructure is there either way.
We support nationwide programs across every booth type, from compact portable displays to full custom builds, including double deck booths, modular trade show booths, and outdoor event activations. Each booth type has its own freight requirements, install timeline, and venue compliance considerations. Our team has handled all of them at major venues including the Las Vegas Convention Center, McCormick Place, the Orange County Convention Center, the Javits Center, and the Georgia World Congress Center.
Trusted by Exhibitors Nationwide
From Fortune 500 brands to fast-growing startups, our clients count on us to get their booths delivered and installed without drama. Here's what they’ve said about working with our logistics team.
Lauren, Theron, and the entire team at Xibeo are absolute professionals and the best in the business. I have worked with the whole team (I think with every team member at some point!) across 15 years and I am always satisfied with my exhibition booths and display solutions. The team are easy to work with, fast, reliable (the most important thing in events!) and adaptable. Work with Xibeo and you wont be disappointed!
Xibeo is my only go-to for the past 30 years for all Trade Shows, Logistics', Showrooms, Office, Retail store needs! They even stepped up to the plate during Covid with Custom Protective item's Theron and Lauren and their incredible team leave no stone unturned! Please feel free to contact me directly through Xibeo if i can be of any further assistance and remember to ask how Xebio went above and beyond to save a trade show in San Antonio Texas some years ago. These are seriously some incredible humans that are rare and few in today's business world, I also have a library of photos available upon request that i would be most willing to share
Three Pillars of Exhibit Logistics
Install, freight, and storage handled under one project manager. Here is what each piece looks like in practice.
Install and Dismantle
Union-compliant labor crews coordinated at every major venue. Electrical, internet, and rigging setups handled. On-site supervision for every show. Damage-free setup and full event regulation compliance.
Shipping and Freight
Domestic and international freight at negotiated rates. Advance warehouse coordination, marshaling yard scheduling, and cross-docking handled. All paperwork, all customs documentation, all carrier coordination managed for you.
Storage Between Shows
Climate-controlled storage in our Ventura facility plus regional warehouse partnerships near major show cities. Short-term holding between events or year-round storage with inventory management.
Why Brands Trust Xibeo with Exhibit Logistics
Logistics is the part of the show that makes or breaks everything else. Here is what twenty-five years of running it on behalf of brands actually delivers.
One Project Manager
One phone number, one accountable contact, one timeline. No coordination across five separate vendors when something needs attention.
Major Venue Experience
Las Vegas Convention Center, Mandalay Bay, McCormick Place, Javits Center, Orange County Convention Center. We know every venue's rules.
Deadlines Locked Early
We work backwards from advance warehouse cutoffs, electrical orders, and labor windows. No 4 AM phone calls about missed deadlines.
Real Vendor Relationships
Working partnerships with I&D contractors, freight carriers, and venue facility teams in major markets. Faster response when something needs fixing.
Let Us Handle the Freight, Install, and Dismantle
Tell us about your show calendar. We'll come back with a logistics plan that covers freight, union labor, install supervision, dismantle, and storage. One project manager owns the whole thing from end to end.
Get a QuoteExhibit Logistics FAQ
Common questions from brands evaluating logistics partners and managing multi-show programs.
QDo you handle both shipping and on-site setup?
Yes. We coordinate freight delivery, advance warehouse prep, show-site install supervision, dismantle, and return shipping. Our project managers work directly with show contractors at every major venue, handle electrical and internet orders, schedule union labor windows, and own the on-site supervision so your team can focus on running the show. You don't lift anything.
QWhat if I don't have a booth yet?
No problem. Logistics is a service we provide alongside booth design and fabrication, not a standalone process. We'll help you build the booth through custom exhibit builds, modular trade show booths, custom rentals, or portable displays depending on your show schedule and budget, then coordinate the logistics as part of the same engagement. One project manager runs the whole thing.
QCan you store my exhibit between shows?
Yes. We provide climate-controlled storage at our Ventura facility plus partnerships with regional warehouses near major show markets. For brands running tight multi-show schedules, we can route your booth between cities without it returning to a central warehouse, which cuts freight costs and storage days. Short-term holding between events or full-year storage with inventory management both work depending on your needs.
QCan Xibeo handle logistics for booths we built with another vendor?
Yes. We provide standalone logistics services for exhibits built by other fabricators. The booth doesn't need to be one of ours for us to manage your freight, advance warehouse coordination, union labor scheduling, install supervision, dismantle, and storage. Many brands switch their logistics provider before they switch their fabricator because the operational pain happens on show day, not during fabrication.
QDo you handle international freight and customs paperwork?
Yes. We manage international freight for shows in Canada, Mexico, Europe, and Asia. That includes customs documentation, ATA Carnet processing, freight forwarder coordination, and on-the-ground partner relationships in major international show markets. International logistics requires longer lead times (typically eight to ten weeks for ocean freight, three to four weeks for air), so we plan around those windows from the first project meeting.
QWhat happens if a freight delay or shipping problem occurs?
We handle it. Our project managers work directly with carriers, advance warehouses, and show contractors, so when something goes sideways, the right people are already in our phone. We have repair capabilities for damaged components, express fabrication for replacement parts on three to five day turnarounds, and local vendor relationships in major markets for emergency support. The goal is to keep your booth on schedule even when freight providers don't cooperate.