Exhibit Logistics Services
Trade shows are complicated. But moving your booth doesn’t have to be. Xibeo handles the logistics so your exhibit arrives on time and installs without a hitch.
From Warehouse to Show Floor
Full-Service Logistics That Let You Focus on Exhibiting
Getting your booth to the show is only half the battle, you also need to install it, inspect it, and make sure it’s ready before doors open. Xibeo manages the entire process from end to end. Our team handles freight, scheduling, union coordination, setup, teardown, and post-show returns. Whether you’re using one of our custom rentals or a portable booth, your exhibit will be where you need it, when you need it.
One Vendor, One Timeline, Zero Surprises
You shouldn’t have to coordinate with multiple vendors just to get your exhibit on the floor. At Xibeo, our logistics team works side by side with your design and production manager, which means fewer delays and no last-minute scrambling. We manage exhibit prep, shipping, install, and dismantle as part of your total service package. If you’re also building permanent spaces, check out our corporate environments for turnkey office installs.
Scalable Nationwide Support
Whether you’re planning one show or twenty, we build a logistics plan that scales. We store, manage, and rotate exhibit components based on your schedule. From single-location setups to multi-show tours, Xibeo ensures your booth looks flawless every time. Our team supports double-deck booths, outdoor activations, and everything in between.
Trusted by Exhibitors Nationwide
From Fortune 500 brands to fast-growing startups, our clients count on us to get their booths delivered and installed without drama. Here's what they’ve said about working with our logistics team.
Lauren, Theron, and the entire team at Xibeo are absolute professionals and the best in the business. I have worked with the whole team (I think with every team member at some point!) across 15 years and I am always satisfied with my exhibition booths and display solutions. The team are easy to work with, fast, reliable (the most important thing in events!) and adaptable. Work with Xibeo and you wont be disappointed!
Xibeo is my only go-to for the past 30 years for all Trade Shows, Logistics', Showrooms, Office, Retail store needs! They even stepped up to the plate during Covid with Custom Protective item's Theron and Lauren and their incredible team leave no stone unturned! Please feel free to contact me directly through Xibeo if i can be of any further assistance and remember to ask how Xebio went above and beyond to save a trade show in San Antonio Texas some years ago. These are seriously some incredible humans that are rare and few in today's business world, I also have a library of photos available upon request that i would be most willing to share
Installation + Dismantle (I&D) Services
Our team coordinates and oversees:
Certified labor crews
Electrical, internet, and rigging setups
Efficient, damage-free setup and teardown
Compliance with event regulations
We’re there every step of the way to avoid delays or costly mistakes.
Explore our custom booth rentals and double deck booths both fully integrated with logistics support.
Installation & Dismantle
Effortless Installation and Dismantle
With our team of authorized labor partners across the country, we ensure your exhibit is set up and broken down efficiently. Coordinated by our in-house project management team, all you need to do is show up to your booth ready for a successful show.
Shipping
Reliable Shipping Solutions
Whether your exhibit needs to travel across the country or around the globe, Xibeo secures the best rates, handles all paperwork, and ensures timely delivery. We manage the logistics so you can focus on your event.
Storage
Secure Storage Solutions
We provide in house storage to maintain your booth inventory and protect your crates and contents after each show. Xibeo can also arrange storage solutions in your city or near your event, ensuring flexibility and convenience.
Streamlined Exhibit Logistics in 4 Simple Steps
Step 1
Contact and Design
Get in touch with us to start your project. Our team will work closely with you to understand your vision and requirements. We’ll collaborate on the design, ensuring it meets your expectations and captures your brand's essence.
Step 2
Approval and Production
Once you approve the design, we move into the production phase, which typically takes 2-3 months. During this time, you’ll work on the artwork for graphics, which we need to receive 30 days before shipping. We then enter the graphics production stage to ensure everything is perfect.
Step 3
Quality Review
Two weeks before shipping, we conduct a thorough review and quality test of your exhibit. We also provide videos or photos to give you a preview of the setup. About 30 days before the show, we facilitate all necessary show forms and coordinate logistics to ensure everything is in place.
Last Step
Shipping and Setup
Your booth ships to the show about one week before the event. Our team is on-site for larger booths to supervise and ensure a smooth setup. We also coordinate dismantling, labor, and shipping logistics, ensuring your exhibit is handled with care from start to finish.
Ready to Take the Stress Out of Exhibit Shipping?
We’ll handle the freight, setup, and teardown, so you can focus on winning the floor.
Start Your Exhibit Logistics Plan Today
Trade Show Logistics Tips & Insights
When it comes to trade shows, poor logistics can sink a great design. Our blog offers real-world tips to help you plan smarter, ship faster, and exhibit with confidence.
Who Actually Runs the Show? Behind-the-Scenes of Trade Show Logistics
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The Ultimate Trade Show Shipping Cost Breakdown [Updated for 2025]
Discover how to reduce trade show shipping costs and maximize your budget. Learn about carrier options, cost-saving strategies, and expert tips for efficient exhibition logistics.
What Happens When Logistics Fail at a Trade Show? And How to Prevent It
Discover common trade show logistics failure scenarios and learn proven strategies to prevent shipping delays, lost materials, and booth setup problems at your next event
Exhibit Logistics FAQs
Our logistics team is here to make exhibiting simpler, but you may still have questions. Here are some of the most common things clients ask:
