Complete Turnkey Exhibition Management & Logistics

Xibeo – Custom and Portable Exhibit Solutions » Turnkey Exhibition Management

What Turnkey Exhibition Management Services Include

Turnkey exhibition management services cover the full lifecycle of a show. That starts long before the event. It includes planning, schedules, budgets, vendor coordination, and show paperwork. It also includes the physical side of the program, like shipping, setup, and teardown.

A turnkey approach works best when you want one point of contact who owns the full plan. If a shipment is late, if a labor window changes, or if a show order needs a fast update, you do not want to chase five people. You want one team that can act fast and keep the plan moving.

Here are common parts of turnkey exhibition management:

Show planning and timeline management
Budget and vendor coordination
Booth and asset planning
Exhibit shipping and handling
Install and dismantle scheduling
On-site support and show supervision
Post-show teardown and return shipping

BUILT FOR IMPACT AND EFFICIENCY

Trade Show Program Management For Single Shows And Full Calendars

Trade show program management is not just for large brands. It helps any team that attends more than one event per year. Each show has different rules, forms, and deadlines. Each venue has different labor needs, dock rules, and move-in times. When you run many shows, the workload grows fast.

Xibeo supports both one-off shows and repeat programs. If you attend a few events each year, we help you build a repeatable plan so your next show is easier than the last. If you attend many events, we help you run the calendar like a system. We track deadlines, plan shipments, and keep your booth assets organized.

This is where turnkey exhibition management services make a big difference. A tight process reduces missed deadlines, extra labor fees, and last-minute freight changes. It also helps your brand stay consistent. Your booth, your graphics, and your on-site experience stay aligned from city to city.

If you run a busy calendar, explore our multi-show programs. It is built for teams that need repeatable execution across many events.

Exhibition logistics services that protect your booth and your timeline

Exhibition logistics services are the backbone of a smooth show. Even a great booth can fail if it arrives late or ships with missing parts. Most problems come from timing and handling. Freight cutoffs are strict. Labor windows are limited. Some venues require union labor. Some shows require special forms and approvals.

Xibeo plans logistics with real-world show conditions in mind. We build a shipping plan that matches the venue rules and the show schedule. We confirm what ships, when it ships, and how it will be handled. We also plan for the return process, since teardown is often where damage and delays happen.

If you need deeper support with storage, shipping, setup, and breakdown, we also offer dedicated logistics services. This helps teams that want a focused logistics plan, even if they already have a booth design and build partner.

Key logistics points we manage:

Freight schedule and delivery windows
Handling and labeling for show docks
Labor timing for setup and teardown
On-site coordination for large booths
Return shipping plans after the event
Storage planning between shows

How Organizations Choose The Right Turnkey Partner

How do organizations choose the right turnkey exhibition management services provider? Start with process and proof. A good partner can explain how they manage deadlines, vendors, and show changes. They should speak in clear steps, not vague promises. You want a team that can run a plan, not just react to issues.

Here are smart questions to ask:

Who is my main point of contact?
How do you track deadlines and forms?
How do you handle labor windows and dock rules?
What is your plan for show-day changes?
How do you protect booth assets in shipping and teardown?
What do updates look like during show week?

You should also look for a partner that understands how booths, logistics, and program planning connect. A booth is not just a build. It is a system that has to move, install, and perform on schedule. When your partner manages that full picture, your team spends less time fixing problems and more time meeting prospects.

Trusted by Exhibitors Nationwide

From first-time trade show clients to Fortune 500 brands, Xibeo is the trusted partner behind some of the most impactful exhibit experiences across the country.

Hannah Bliss

Lauren, Theron, and the entire team at Xibeo are absolute professionals and the best in the business. I have worked with the whole team (I think with every team member at some point!) across 15 years and I am always satisfied with my exhibition booths and display solutions. The team are easy to work with, fast, reliable (the most important thing in events!) and adaptable. Work with Xibeo and you wont be disappointed!

Michael Scott Bader

Xibeo is my only go-to for the past 30 years for all Trade Shows, Logistics', Showrooms, Office, Retail store needs! They even stepped up to the plate during Covid with Custom Protective item's Theron and Lauren and their incredible team leave no stone unturned! Please feel free to contact me directly through Xibeo if i can be of any further assistance and remember to ask how Xebio went above and beyond to save a trade show in San Antonio Texas some years ago. These are seriously some incredible humans that are rare and few in today's business world, I also have a library of photos available upon request that i would be most willing to share

Why Choose Xibeo for Your Modular Booth?

Expert Design

Smart, scalable booth concepts that maximize visual impact and brand clarity.

Seamless Execution

From planning to install, our team manages every step so you don’t have to.

Cost Efficiency

Purchase or rent, we help you meet budget goals without sacrificing quality.

Tailored Configurations

Layouts designed around your exact space, audience, and event objectives.

Streamlined Exhibit Logistics in 4 Simple Steps

Step 1

Contact and Design

Get in touch with us to start your project. Our team will work closely with you to understand your vision and requirements. We’ll collaborate on the design, ensuring it meets your expectations and captures your brand's essence.

Step 2

Approval and Production

Once you approve the design, we move into the production phase, which typically takes 2-3 months. During this time, you’ll work on the artwork for graphics, which we need to receive 30 days before shipping. We then enter the graphics production stage to ensure everything is perfect.

Step 3

Quality Review

Two weeks before shipping, we conduct a thorough review and quality test of your exhibit. We also provide videos or photos to give you a preview of the setup. About 30 days before the show, we facilitate all necessary show forms and coordinate logistics to ensure everything is in place.

Last Step

Shipping and Setup

Your booth ships to the show about one week before the event. Our team is on-site for larger booths to supervise and ensure a smooth setup. We also coordinate dismantling, labor, and shipping logistics, ensuring your exhibit is handled with care from start to finish.

Take Your Exhibit to the Next Level

Let’s create something bold, functional, and unforgettable, from creative concept to flawless setup, we’ll help you own the show.

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