Are Modular Booths the Future of Hybrid Events?
Discover how modular booth hybrid events are revolutionizing trade shows and conferences by combining physical and digital experiences for maximum attendee engagement and ROI
Complete Trade Show Exhibit Services Nationwide
Professional Exhibit Solutions That Match Your Goals
Every trade show is different, and your exhibit strategy should reflect that. We work with marketing directors, event managers, and business owners who need flexible options without sacrificing brand quality. Our custom exhibit builds deliver the high-impact presence your leadership team envisions, while our custom exhibit rentals provide budget-friendly alternatives that still turn heads on the show floor. When you’re managing multiple events across the country, you need a partner who understands the difference between a 10×20 inline space and a 40×40 island, and how to maximize both.
We’ve built exhibits for technology companies launching products at CES, medical device manufacturers at MEDICA, and industrial brands at PACK EXPO. Each project starts with understanding your objectives: Are you generating leads? Building brand awareness? Launching a new product line? Your exhibit should work as hard as your sales team, creating spaces where meaningful conversations happen naturally. That’s why we design modular trade show booths that adapt as your program grows, keeping you competitive without requiring a complete rebuild every two years.
BUILT FOR IMPACT AND EFFICIENCY
Complete Logistics Management for Multi-Show Programs
Managing six trade shows in three months means coordinating shipping timelines, union labor schedules, electrical requirements, and I&D deadlines across different venues, all while your team handles pre-show marketing and staff training. Our exhibit logistics management services eliminate that operational burden. We become your single point of contact, handling everything from crate shipping to on-site installation, so you’re not spending Tuesday afternoons tracking down missing freight or calling venue-specific labor contractors you’ve never worked with before.
When your CFO asks for total cost of ownership analysis, we provide transparent breakdowns that include drayage, storage, repairs, and shipping, not just the booth price. We’ve helped clients discover they were spending more on storage and maintenance for a five-year-old custom booth than they’d spend on a modern rental program. Our portable trade show booths and outdoor event booth rental options give you the flexibility to test new markets without long-term commitments, while our rent-to-own programs let you build equity over time.
Design Services That Understand Your Industry
Your booth isn’t just a backdrop, it’s a three-dimensional representation of your brand in a space where competitors are ten feet away. Our design team includes specialists who’ve worked in technology, pharmaceuticals, manufacturing, and professional services, so we understand what resonates with your specific audience. Double-deck booth design projects require structural engineering expertise and venue compliance knowledge that most marketing teams don’t have in-house. We handle the technical requirements while you focus on the experience you want to create.
We also provide custom corporate environment design for showrooms, corporate lobbies, and branded spaces that extend beyond the trade show floor. When your exhibit needs interactive displays, product demonstration areas, or private meeting spaces, we integrate those elements seamlessly. Our approach starts with your brand guidelines and event goals, then adds strategic design thinking that considers traffic flow, sightlines, and engagement zones. You’ll see 3D renderings before fabrication begins, so there are no surprises when the booth arrives at the venue.
Nationwide Network with Local Expertise
Operating a national trade show program means exhibiting in Las Vegas one month, Orlando the next, and Chicago after that. Each venue has different regulations, preferred vendors, and show management requirements. Our nationwide network includes fabrication facilities, warehousing locations, and installation teams in major markets, so we can support your program wherever you exhibit. We know which convention centers require specific electrical certifications, which shows have strict sustainability requirements, and which venues have challenging loading dock access that affects installation timing.
We’ve worked extensively at major venues including the Las Vegas Convention Center, Orange County Convention Center, McCormick Place, Georgia World Congress Center, and Javits Center. When you’re planning a 12-show schedule for next year, we help you evaluate which events deserve custom exhibit builds, which make sense for modular trade show booths, and where portable solutions work best. Our project management team tracks every show on your calendar, managing deadlines and vendor coordination so nothing falls through the cracks when you’re juggling multiple events simultaneously.
Trusted by Exhibitors Nationwide
From first-time trade show clients to Fortune 500 brands, Xibeo is the trusted partner behind some of the most impactful exhibit experiences across the country.
Lauren, Theron, and the entire team at Xibeo are absolute professionals and the best in the business. I have worked with the whole team (I think with every team member at some point!) across 15 years and I am always satisfied with my exhibition booths and display solutions. The team are easy to work with, fast, reliable (the most important thing in events!) and adaptable. Work with Xibeo and you wont be disappointed!
Xibeo is my only go-to for the past 30 years for all Trade Shows, Logistics', Showrooms, Office, Retail store needs! They even stepped up to the plate during Covid with Custom Protective item's Theron and Lauren and their incredible team leave no stone unturned! Please feel free to contact me directly through Xibeo if i can be of any further assistance and remember to ask how Xebio went above and beyond to save a trade show in San Antonio Texas some years ago. These are seriously some incredible humans that are rare and few in today's business world, I also have a library of photos available upon request that i would be most willing to share
Why Choose Xibeo for Your Modular Booth?
Expert Design
Smart, scalable booth concepts that maximize visual impact and brand clarity.
Seamless Execution
From planning to install, our team manages every step so you don’t have to.
Cost Efficiency
Purchase or rent, we help you meet budget goals without sacrificing quality.
Tailored Configurations
Layouts designed around your exact space, audience, and event objectives.
Streamlined Exhibit Logistics in 4 Simple Steps
Step 1
Contact and Design
Get in touch with us to start your project. Our team will work closely with you to understand your vision and requirements. We’ll collaborate on the design, ensuring it meets your expectations and captures your brand's essence.
Step 2
Approval and Production
Once you approve the design, we move into the production phase, which typically takes 2-3 months. During this time, you’ll work on the artwork for graphics, which we need to receive 30 days before shipping. We then enter the graphics production stage to ensure everything is perfect.
Step 3
Quality Review
Two weeks before shipping, we conduct a thorough review and quality test of your exhibit. We also provide videos or photos to give you a preview of the setup. About 30 days before the show, we facilitate all necessary show forms and coordinate logistics to ensure everything is in place.
Last Step
Shipping and Setup
Your booth ships to the show about one week before the event. Our team is on-site for larger booths to supervise and ensure a smooth setup. We also coordinate dismantling, labor, and shipping logistics, ensuring your exhibit is handled with care from start to finish.
Take Your Exhibit to the Next Level
Let’s create something bold, functional, and unforgettable, from creative concept to flawless setup, we’ll help you own the show.
Start Building Your Modular Trade Show Booth
Expert Trade Show Tips & Booth Design Insights
Explore actionable strategies, booth design ideas, and event planning tips to help you stand out and succeed at your next trade show.
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Frequently Asked Questions About Modular Booths
Answers to your most common questions about modular trade show displays, customization, rentals, and our full-service support across the U.S.
What's the difference between custom builds, modular systems, and rentals?
Custom builds are designed specifically for your brand and owned by you, giving you complete control over every design element. They make sense for companies with consistent show schedules who exhibit 8+ times annually. Modular systems use reconfigurable components that can adapt to different booth sizes while maintaining your brand identity, they're ideal for companies that need flexibility across various show formats. Rentals provide high-quality exhibits without the upfront investment or storage costs, perfect for testing new markets or managing variable show schedules. We often recommend hybrid approaches where you own core branded elements and rent size-specific components as needed.
How far in advance should I start planning for a major trade show?
For custom builds at major industry events, plan 6-9 months ahead to allow time for design development, stakeholder approvals, fabrication, and logistics coordination. If you're working with modular or rental solutions, 3-4 months is typically sufficient. That said, we've executed successful exhibits with as little as 4-6 weeks' notice using our express rental program, though earlier planning always gives you more design options and better pricing. We recommend locking in your booth space first, then contacting us immediately so we can begin planning while you handle other show preparations.
Do you provide services for small regional shows or just major trade shows?
We work with companies of all sizes across the full spectrum of events, from 10×10 displays at regional conferences to 50×50 island exhibits at international shows. Many of our clients have diverse show portfolios that include both tier-one events and smaller industry-specific gatherings. Our portable and modular solutions are specifically designed to give smaller exhibitors professional brand presence without enterprise-level budgets. Whether you're a startup attending your first trade show or an established brand managing 20 annual events, we have solutions that fit your program.
What happens if something goes wrong during installation or the show?
We assign a dedicated project manager to every exhibit who serves as your single point of contact before, during, and after the show. For major events, we have installation supervisors on-site to manage setup and address any issues immediately. Our fabrication process includes quality control checkpoints, and we ship backup graphics and critical components separately to prevent single-point failures. If damage occurs during shipping or setup, we have repair capabilities and spare parts on hand. We also maintain relationships with local vendors in major markets for emergency support, because when you're on the show floor at 7 AM and something needs fixing, you need solutions fast, not excuses.